Date of update: 28 December 2024
Visagio Australia Pty Ltd respect your privacy and are committed to protecting your personalinformation. This Privacy Policy explains how we collect, use, disclose, store and protectpersonal information in accordance with the Australian Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).
This Policy applies to individuals whose personal information we collect or handle in Australia,including visitors to our websites and apps, candidates, employees, clients, suppliers and eventparticipants.
1. Definitions
Personal Information means information or an opinion about an identified individual, or anindividual who is reasonably identifiable, whether the information is true or not and whetherrecorded in a material form or not.
Sensitive Information is a subset of Personal Information and includes information or opinionsabout an individual’s racial or ethnic origin, sexual orientation or practices, gender identity,health information, genetic or biometric information, political opinions, religious orphilosophical beliefs, trade union membership, or criminal record.
Privacy Act means the Australian Privacy Act 1988 (Cth), as amended.
APPs means the Australian Privacy Principles set out in Schedule 1 to the Privacy Act.
You / Your / Individual refers to the individual to whom the Personal Information relates.
Privacy Officer means the person appointed by Visagio to oversee compliance with this PrivacyPolicy and the Privacy Act.
2. Personal Information We Collect
We collect Personal Information that is reasonably necessary for our business functions andactivities, or as otherwise permitted by law.
2.1 Cookies and Website Usage
We use cookies and similar technologies to improve your experience on our websites and apps,analyse traffic, and personalise content. Cookies may collect information such as IP address,browser type, pages visited and preferences. Further details are available in our Cookies Policy.
2.2 Recruitment and Selection
When you apply for a role with Visagio, we may collect: - Identification details: name, date of birth, nationality, address; - Contact details: email, phone number; - Demographic information (voluntary): gender, gender identity, pronouns, cultural background; - Education and qualifications: academic history, courses, certifications; - Employment information: workhistory, roles held; - Online profiles: professional social media profiles (e.g. LinkedIn).
Where permitted by law and with your consent where required, we may also collect Sensitive Information (e.g. health or diversity information) for purposes such as workplace adjustments, diversity initiatives, or compliance with legal obligations.
2.3 Social Media Logins
If you choose to log in using a social media account, we may collect information made available by that platform in accordance with your privacy settings.
2.4 Events, Training and Marketing
When you register for events, training programs, newsletters or marketing communications, we may collect your name, contact details, employer or university, and areas of interest.
2.5 Contractual, Financial and Legal Purposes
We may collect Personal Information necessary to: - negotiate and manage contracts; - process payments and reimbursements; - comply with taxation, accounting or regulatory requirements; - manage or participate in legal or dispute resolution processes.
3. How We Use Personal Information
We use Personal Information for purposes including: - providing and improving our services; -recruitment, employment and talent management; - marketing and communications (with optout options); - event management and training delivery; - legal compliance and risk management; - protecting the security and integrity of our systems.
We only use Personal Information for the primary purpose for which it was collected, or for a related secondary purpose where permitted by the APPs.
4. Disclosure and International Transfers
4.1 Disclosure
We may disclose Personal Information to: - our related entities; - service providers (e.g. IT, hosting, recruitment, payment providers); - professional advisers (legal, accounting); -
government authorities where required by law.
All service providers are required to handle Personal Information in a manner consistent with this Policy and applicable privacy laws.
4.2 Overseas Disclosure
Given Visagio’s international operations, Personal Information may be disclosed or stored overseas. Where this occurs, we take reasonable steps to ensure that overseas recipients do not breach the APPs, or that an exception under the Privacy Act applies.
5. Data Security
We implement reasonable technical and organisational safeguards to protect Personal
Information against misuse, interference, loss, unauthorised access, modification or disclosure.
While we take reasonable steps to secure information, no method of transmission over the internet is completely secure.
6. Retention of Personal Information
We retain Personal Information only for as long as necessary to fulfil the purposes for which it was collected, or as required or permitted by law. When no longer required, we take reasonable steps to destroy or de-identify the information.
7. Children’s Privacy
Our services are not directed to children under 13 years of age, and we do not knowingly collect
Personal Information from children without appropriate consent.
8. Your Rights Under Australian Law
Under the Privacy Act, you have the right to: - request access to the Personal Information we hold about you; - request correction of inaccurate, out-of-date or incomplete information; -make a complaint about a breach of the APPs; - opt out of direct marketing communications.
Requests can be made using the contact details below. We will respond within a reasonable period and in accordance with the Privacy Act.
9. Third-Party Links
Our websites may contain links to third-party sites. We are not responsible for the privacy practices or content of those sites.
10. Changes to This Policy
We may update this Privacy Policy from time to time. The most current version will always be available on our websites, with the date of last update clearly indicated.
11. Contact and Complaints
If you have questions, wish to access or correct your Personal Information, or wish to make a complaint, please contact:
Privacy Officer – Visagio
Email: privacy@visagio.com
If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.